Vacation Rental Pre-Arrival Instructions

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Customize this Pre-Arrival Letter to give guests all the information they need for arrival at your vacation rental. It’s a great way to set the tone for their stay.

Document Last Modified: 4/5/2023

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Vacation Rental Property Management

Communication is one of the keys to successfully managing vacation rental properties. Good communication means that your guests are happy because they have all the information they need for their visit to go smoothly. Plus, it makes your life easier as a Landlord because you get fewer calls and messages.

Good communication starts with your initial contact with your guests. That initial communication should cover:

  • Check-in and check-out details;
  • Directions and information about accessing the property;
  • Parking information;
  • How guests will access keys or a lockbox;
  • Your contact information; and
  • FAQs.

Our Pre-Arrival Instruction letter covers all of these important topics and is EZ for Landlords to customize online in about 15 minutes.

Create your customized letter now to make sure you’re set up for success with your short-term rental property!

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Other Vacation Rental Forms & Templates

  • Vacation Rental Agreement with ezSign: Customize this Short-Term Rental Contract entirely online. Includes access to electronic signing for you and your Tenants!
  • Vacation Rental Check-Out Instructions: Customize this letter to provide guests with all the information they need about checking out of your property.
  • Reservation Confirmation & Invoice: Use this receipt to provide Tenants with documentation of payments received and payments due at the time of arrival.
  • Tenant Guest Policy: Use this form to provide Tenants with rules and policies regarding guests at your rental unit.
  • Trash & Recycling Instructions: Customize this form to provide Tenants with specific instructions about trash and recycling.
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