Emailable Rental Application (U.S.)

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Document Last Modified: 12/10/2019

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State Specific Clauses

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It is the policy of the Commonwealth of Virginia to provide for fair housing throughout the Commonwealth, to all its citizens, regardless of race, color, religion, national origin, sex, elderliness, familial status, or handicap, or lawful source of funds and to that end to prohibit discriminatory practices with respect to residential housing by any person or group of persons, in order that the peace, health, safety, prosperity, and general welfare of all the inhabitants of the Commonwealth may be protected and insured. This law shall be deemed an exercise of the police power of the Commonwealth of Virginia for the protection of the people of the Commonwealth

Application fees.

An application fee shall not exceed $50, excluding any actual out-of-pocket expenses paid by the landlord to a third party performing background, credit, or other pre-occupancy checks on the applicant. However, where an application is being made for a dwelling unit which is a public housing unit or other housing unit subject to regulation by the Department of Housing and Urban Development, an application fee shall not exceed $32, exclusive of any actual out-of-pocket expenses paid to a third party by the landlord performing background, credit, or other pre-occupancy checks on the applicant.

Any landlord may require an application fee and a separate application deposit. If the applicant fails to rent the unit for which application was made, from the application deposit the landlord shall refund to the applicant within 20 days after the applicant's failure to rent the unit or the landlord's rejection of the application all sums in excess of the landlord's actual expenses and damages together with an itemized list of said expenses and damages. If, however, the application fee or deposit was made by cash, certified check, cashier's check, or postal money order, such refund shall be made within 10 days of the applicant's failure to rent the unit if the failure to rent is due to the landlord's rejection of the application. If the landlord fails to comply with this section, the applicant may recover as damages suffered by him that portion of the fee wrongfully withheld and reasonable attorney's fees.

IMPORTANT FOR PROPERTIES LOCATED NEAR A MILITARY AIR BASES: The landlord of property in any locality in which a military air installation is located, shall provide to a prospective tenant a written disclosure that the property is located in a noise zone or accident potential zone, or both, as designated by the locality on its official zoning map. Such disclosure shall be provided prior to the execution by the tenant of a written lease agreement or, in the case of an oral lease agreement, prior to occupancy by the tenant

. The disclosure shall specify the noise zone or accident potential zone in which the property is located according to the official zoning map of the locality. A disclosure made pursuant to this section containing inaccurate information regarding the location of the noise zone or accident potential zone shall be deemed as nondisclosure unless the inaccurate information is provided by an officer or employee of the locality in which the property is located.

NEW! FREE Paperless Rental Application with optional Credit/Criminal Check
This ezLandlord Forms Premium "Emailable Rental Application" is an extremely comprehensive two-page document that gathers all pertinent information about prospective tenants and includes authorization to run background checks on the applicant.

The rental application is the first step in properly screening tenants, by gathering all of their relevant personal data in one place. It also facilitates the second step, by including an authorization to run background checks such as credit reports and criminal history reports. Included in this rental application are the prospective tenant's full name, social security number, date of birth, employment, income, pets, number of dependents, and much more. Each applicant over the age of 18 should fill out and sign their own rental application form.

After a likely tenant has declared their interest in renting, the ezLandlord Forms "Emailable Rental Application" can be emailed to the applicant before showing him/her the property. The potential tenant can fill this form out on the computer using Adobe Reader, unlike the free rental application which must be filled out by hand. This ezLandlord Form’s premium form may also be e-signed, and returned by email to the landlord or property manager.

Reminder: Once the applicant fills out and signs this form, it contains extremely sensitive personal information, so be sure to store the completed rental application in a safe location. Remember to run a tenant credit check and criminal background check on all applicants, and to keep these records in a secure location as well.

NOTE: This version of the rental application includes an e-signature and fillable fields, so the soon to be (hopefully) tenant can fill it out on their computer, e-sign it, and email it back to you. This version of the form is only accessible to premium members. If you prefer, feel free to view our Free Rental Application.

WARNING:  Please advise applicants using a Mac computer that they MUST use Adobe Reader to complete and save the file.

ADOBE VERSION Make sure that the you AND the applicant are using the latest version of Adobe Reader.

NEW! FREE Paperless Rental Application with optional Credit/Criminal Check

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