Free Rental Application (Handwrite-In)

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NEW! Free Paperless Rental Application. Click on “Tenant Screening” on the menu bar.

Document Last Modified: 10/5/2018

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State-Specific See State Specific Clauses

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State Specific Clauses

VA State Assist


It is the policy of the Commonwealth of Virginia to provide for fair housing throughout the Commonwealth, to all its citizens, regardless of race, color, religion, national origin, sex, elderliness, familial status, or handicap, or lawful source of funds and to that end to prohibit discriminatory practices with respect to residential housing by any person or group of persons, in order that the peace, health, safety, prosperity, and general welfare of all the inhabitants of the Commonwealth may be protected and insured. This law shall be deemed an exercise of the police power of the Commonwealth of Virginia for the protection of the people of the Commonwealth


Application fees.

An application fee shall not exceed $50, excluding any actual out-of-pocket expenses paid by the landlord to a third party performing background, credit, or other pre-occupancy checks on the applicant. However, where an application is being made for a dwelling unit which is a public housing unit or other housing unit subject to regulation by the Department of Housing and Urban Development, an application fee shall not exceed $32, exclusive of any actual out-of-pocket expenses paid to a third party by the landlord performing background, credit, or other pre-occupancy checks on the applicant.

Any landlord may require an application fee and a separate application deposit. If the applicant fails to rent the unit for which application was made, from the application deposit the landlord shall refund to the applicant within 20 days after the applicant's failure to rent the unit or the landlord's rejection of the application all sums in excess of the landlord's actual expenses and damages together with an itemized list of said expenses and damages. If, however, the application fee or deposit was made by cash, certified check, cashier's check, or postal money order, such refund shall be made within 10 days of the applicant's failure to rent the unit if the failure to rent is due to the landlord's rejection of the application. If the landlord fails to comply with this section, the applicant may recover as damages suffered by him that portion of the fee wrongfully withheld and reasonable attorney's fees.


IMPORTANT FOR PROPERTIES LOCATED NEAR A MILITARY AIR BASES: The landlord of property in any locality in which a military air installation is located, shall provide to a prospective tenant a written disclosure that the property is located in a noise zone or accident potential zone, or both, as designated by the locality on its official zoning map. Such disclosure shall be provided prior to the execution by the tenant of a written lease agreement or, in the case of an oral lease agreement, prior to occupancy by the tenant

. The disclosure shall specify the noise zone or accident potential zone in which the property is located according to the official zoning map of the locality. A disclosure made pursuant to this section containing inaccurate information regarding the location of the noise zone or accident potential zone shall be deemed as nondisclosure unless the inaccurate information is provided by an officer or employee of the locality in which the property is located.

Document Description

NEW! FREE Paperless Rental Application with optional Credit/Criminal Check
The first step in the rental process is finding a suitable tenant. Before choosing a reliable tenant it is absolutely imperative for a landlord to evaluate each applicant to see if he/she is eligible to fulfill all the obligations of the rental agreement. The ezLandlord Forms rental application was created with protecting the landlord as a priority. Asking the right questions and being thorough is the goal of a rental application in order to help landlords make a knowledgeable decision in choosing a suitable tenant.
The ezLandlord Form rental application form not only provides fields for applicants to fill out their information, including employment, rental histories, and authorization for credit checks; it also includes the required permissions for a landlord to conduct the necessary background screenings. An excellent rental application should elicit as much information as possible in order to assist a landlord in the approval process.


Did you know it is a good practice to have every prospective occupant over the age of 18 complete one?

Once the applicant fills out the rental application, the landlord may use that information to run a credit and criminal check; verify an applicant's employment and past rental history as well. After all of this relevant information is obtained, then credit and criminal checks on all serious rental applicants may be run. ezLandlord Forms provides tenant screening services also but the important matter is that screenings ARE done no matter what company is chosen! This can truly be the make it or break it in finding the “right” tenant.

IMPORTANT TIP: Remember that all data included in this form is very sensitive. A landlord must carefully protect all completed applications in a locked secure location in order to comply with federal privacy regulations.

This free rental application is designed to download, print and then have your prospective applicant complete in full by hand. It is a great tool for a landlord to have in possession when showing a property. This is not an electronic or online fill-able application. However, ezLandlordForms does offer one of those as well.
NEW! FREE Paperless Rental Application with optional Credit/Criminal Check

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