Security Deposit Receipt - Move In/Out Condition

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Use the Security Deposit Receipt - Move In/Move Out Condition form to document property condition and needed repairs at the beginning and end of the tenancy.

Document Last Modified: 10/5/2018

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State-Specific See State Specific Clauses

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State Specific Clauses

WA State Assist


If any moneys are paid to the landlord by the tenant as a deposit or as security for performance of the tenant's obligations in a lease or rental agreement, the lease or rental agreement shall be in writing and shall include the terms and conditions under which the deposit or portion thereof may be withheld by the landlord upon termination of the lease or rental agreement.

If all or part of the deposit may be withheld to indemnify the landlord for damages to the premises for which the tenant is responsible, the rental agreement shall be in writing and shall so specify.

No such deposit shall be withheld on account of normal wear and tear resulting from ordinary use of the premises.


There are no restrictions on the maximum amount that may be collected as a security deposit, however;

  • The landlord must provide an inspection checklist signed by both parties stating the condition and cleanliness of the premises along with a written rental agreement.

    The tenant has the right to request one free replacement copy of the written checklist.
    BEWARE: If the landlord collects a deposit without providing a written checklist at the commencement of the tenancy, the landlord may be liable to the tenant for the amount of the deposit, and the prevailing party may recover court costs and reasonable attorneys' fees. This does not limit the tenant's right to recover moneys paid as damages or security.
  • The landlord must describe in the lease the conditions under which a deposit may be retained.
  • The landlord must place the deposit in a trust account in Washington and give the tenant a receipt indicating its location.

IMPORTANT: If any type of fee or refundable deposit is being paid, the agreement must be in writing.

WARNING: No such deposit shall be withheld on account of normal wear and tear resulting from ordinary use of the premises.

We know landlords/property managers lead very busy lives. Because of that fact, we maximized the benefit of some of our forms including this Security Deposit Receipt: Move-In/Out Condition form. The Security Deposit Receipt: Move In/Out Condition document is a two-in-one form, designed for maximum efficiency when moving tenants in and out of your properties.

Once you move a tenant in, you will likely collect a Security Deposit for which you should keep a record and provide the tenant with a receipt. In addition, you will want to complete a walk-through of the property at the beginning of the lease period to confirm the condition of the property when the tenant moves in. The same walk through inspection is done at the end of a lease as well. With our Security Deposit Receipt: Move-In/Out Condition form, there is no need for two separate forms. Everything you need is captured in this one easy, complete form.

No more worries about accounting for a tenant’s Security Deposit. You can routinely use the Security Deposit Receipt: Move-In/Out Condition form with every tenant who signs a lease with you. This document eliminates any discrepancy between what the tenant is or is not responsible for when it comes to damages to the property. The form includes a section for needed repairs at the time of move-in as well as a place for tenant’s signature

The self-explanatory Security Deposit Receipt: Move In/Out Condition document can be a companion form along with our Move-In/Out Checklist form, or you can use it as a stand-alone.

Organization and professionalism are two key factors in being a great landlord or property manager. Our Security Deposit Receipt: Move-In/Out form aids in keeping you organized and professional

Accounting for tenant Security Deposit is critical. Using our Security Deposit Receipt: Move In/Out Condition form will ensure that you are well prepared with all of the documentation you need.

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