Security Deposit Receipt - Move In/Out Condition

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Use the Security Deposit Receipt - Move In/Move Out Condition form to document property condition and needed repairs at the beginning and end of the tenancy.

Document Last Modified: 1/13/2020

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State-Specific See State Specific Clauses

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State Specific Clauses

VA State Assist

§ 55-248.11:1. Inspection of premises.
The landlord shall, within five days after occupancy of a dwelling unit, submit a written report to the tenant, for his safekeeping, itemizing damages to the dwelling unit existing at the time of occupancy, which record shall be deemed correct unless the tenant objects thereto in writing within five days after receipt thereof. The landlord may adopt a written policy allowing the tenant to prepare the written report of the move-in inspection, in which case the tenant shall submit a copy to the landlord, which record shall be deemed correct unless the landlord objects thereto in writing within five days after receipt thereof. Such written policy adopted by the landlord may also provide for the landlord and the tenant to prepare the written report of the move-in inspection jointly, in which case both the landlord and the tenant shall sign the written report and receive a copy thereof, at which time the inspection record shall be deemed correct.

New as of July 1, 2013**
If neither the landlord nor tenants agree in writing on how the disposition of a security deposit will be made, then it shall be paid with one check payable to ALL tenants, joint and several and sent to the forwarding address that was provided by the tenants. If the tenants do not provide a forwarding address within one year after vacating the rental premises and after a 45 day statutory period ends, the remaining amount of that security deposit shall be turned over to the Commonwealth and will be paid into the Commonwealth of Virginia’s state treasury and credited to the Virginia Housing Partnership Revolving Fund. Once this occurs, the landlord is absolved of all responsibility to the tenant regarding the security deposit.
We know landlords/property managers lead very busy lives. Because of that fact, we maximized the benefit of some of our forms including this Security Deposit Receipt: Move-In/Out Condition form. The Security Deposit Receipt: Move In/Out Condition document is a two-in-one form, designed for maximum efficiency when moving tenants in and out of your properties.

Once you move a tenant in, you will likely collect a Security Deposit for which you should keep a record and provide the tenant with a receipt. In addition, you will want to complete a walk-through of the property at the beginning of the lease period to confirm the condition of the property when the tenant moves in. The same walk through inspection is done at the end of a lease as well. With our Security Deposit Receipt: Move-In/Out Condition form, there is no need for two separate forms. Everything you need is captured in this one easy, complete form.

No more worries about accounting for a tenant’s Security Deposit. You can routinely use the Security Deposit Receipt: Move-In/Out Condition form with every tenant who signs a lease with you. This document eliminates any discrepancy between what the tenant is or is not responsible for when it comes to damages to the property. The form includes a section for needed repairs at the time of move-in as well as a place for tenant’s signature

The self-explanatory Security Deposit Receipt: Move In/Out Condition document can be a companion form along with our Move-In/Out Checklist form, or you can use it as a stand-alone.

Organization and professionalism are two key factors in being a great landlord or property manager. Our Security Deposit Receipt: Move-In/Out form aids in keeping you organized and professional.

Accounting for tenant Security Deposit is critical. Using our Security Deposit Receipt: Move In/Out Condition form will ensure that you are well prepared with all of the documentation you need.

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