Move-In/Move-Out Walk-Through Checklist
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This form lets Landlords document the condition of their rental property at move-in and move-out, making it easy to identify any damage caused by Tenants. The form is easy to customize to fit the specific needs of your property.
Document Last Modified: 6/17/2023
State Specific Clauses
VA State Assist
The landlord shall, within five days after occupancy of a dwelling unit, submit a written report to the tenant, for his safekeeping, itemizing damages to the dwelling unit existing at the time of occupancy, which record shall be deemed correct unless the tenant objects thereto in writing within five days after receipt thereof. The landlord may adopt a written policy allowing the tenant to prepare the written report of the move-in inspection, in which case the tenant shall submit a copy to the landlord, which record shall be deemed correct unless the landlord objects thereto in writing within five days after receipt thereof. Such written policy adopted by the landlord may also provide for the landlord and the tenant to prepare the written report of the move-in inspection jointly, in which case both the landlord and the tenant shall sign the written report and receive a copy thereof, at which time the inspection record shall be deemed correct.
New as of July 1, 2013**
If neither the landlord nor tenants agree in writing on how the disposition of a security deposit will be made, then it shall be paid with one check payable to ALL tenants, joint and several and sent to the forwarding address that was provided by the tenants. If the tenants do not provide a forwarding address within one year after vacating the rental premises and after a 45 day statutory period ends, the remaining amount of that security deposit shall be turned over to the Commonwealth and will be paid into the Commonwealth of Virginia’s state treasury and credited to the Virginia Housing Partnership Revolving Fund. http://vacode.org/36/9/ Once this occurs, the landlord is absolved of all responsibility to the tenant regarding the security deposit.
Pro Tip: Before signing a Lease Agreement, it is always important to complete a Tenant Screening and Rental Application to ensure the Applicant is qualified to rent your property and to reduce the risk of eviction proceedings.
Landlords are required to account for any expenses that will be deducted from a Tenant’s Security Deposit because of damage to the property. The best way to do this is by documenting the condition of the property at Move-In and Move-Out. Thorough documentation will ensure that the process is transparent and that there’s no confusion or ambiguity about damage caused by your Tenant.
The Move-In/Move-Out Checklist is comprehensive and can be edited to meet the specific needs of your property - for example, you can add rooms, features, and items as needed. The form also has a section for additional notes and a space for both parties to sign and date after the Move-In and Move-Out Walkthrough.
Here are some tips to make this process as effective and smooth as possible:
- The Tenant and Landlord (or your representative) should walk the property together at move-in and move-out, visiting every room and checking off every item on the checklist.
- All damages, regardless of how minor, should be accounted for on the form.
- Keep a copy of the Walk-Through Checklist and give a signed copy to the Tenant after both Walk-Throughs.
- Schedule the Move-Out Walk-Through for a day or two after the Tenant moves out, in the event that the property is damaged during moving.
- Any items left in the property after move-out, including trash, should be noted on the checklist.
A thorough Walk-Through Process helps to keep your property in good condition and ensures that you have proper documentation in case you need to withhold some or all of the security deposit. This form lets you customize your Walk-Through Checklist to make the process as easy as possible.