Free Rental Application (Print & Handwrite In)

4.8 Stars

This two-page rental application should be completed by all prospective tenants over the age of 18 and all lease co-signers.

New: How to Send Free Online Application

Video to Share With New Tenants

Document Last Modified: 3/27/2023

State Specific Clauses

WA State Assist

The law requires landlords to first notify the applicant in writing, or by posting, of the following:
•What type of information will be accessed to conduct the tenant screening;
•What criteria may result in denial of the application; and
•If a consumer report is used, the name and address of the screening company and the applicant’s right to get a free copy of the report in the event of denial or other adverse action and to dispute the accuracy of information in the report.

Landlords may only charge an applicant the cost of a tenant screening report if the landlord provides the information above. Even landlords who do not use a screening company must comply with these requirements if the landlord charges a fee for the screening.

Any landlord or prospective landlord who violates this section may be liable to the prospective tenant for an amount not to exceed one hundred dollars. The prevailing party may also recover court cost and reasonable attorneys’ fees.

Screening Fees
•RCW 59.18.257 Landlords can only charge prospective tenants for the actual cost of screening fees. They cannot profit from application fees. Application and screening fees generally cost $35-$75 per person.

RCW 59.18.253

Deposit to secure occupancy by tenant — Landlord's duties — Violation.
(1) It shall be unlawful for a landlord to require a fee or deposit from a prospective tenant for the privilege of being placed on a waiting list to be considered as a tenant for a dwelling unit.

(2) A landlord who charges a prospective tenant a fee or deposit to hold a dwelling unit or secure that the prospective tenant will move into a dwelling unit, after the dwelling unit has been offered to the prospective tenant, must provide the prospective tenant with a receipt for the fee or deposit, together with a written statement of the conditions, if any, under which the fee or deposit may be retained, immediately upon payment of the fee or deposit.

(3)(a) If the prospective tenant does occupy the dwelling unit, then the landlord must credit the amount of the fee or deposit to the tenant's first month's rent or to the tenant's security deposit. If the prospective tenant does not occupy the dwelling unit, then the landlord may keep up to the full amount of any fee or deposit that was paid by the prospective tenant to secure the tenancy, so long as it is in accordance with the written statement of conditions furnished to the prospective tenant at the time the fee or deposit was charged.
(b) A fee or deposit to hold a dwelling unit or secure that the prospective tenant will move into a dwelling unit under this subsection does not include any cost charged by a landlord to use a tenant screening service or obtain background information on a prospective tenant.
(c) A portion of the fee or deposit may not be withheld if the dwelling unit fails a tenant-based rental assistance program inspection by a qualified inspector as defined in RCW 59.18.030. If the inspection does not occur within ten days from the date of collection of the fee or deposit or a longer period of time that the landlord and tenant may agree upon, the landlord may notify the tenant that the dwelling unit will no longer be held. The landlord shall promptly return the fee or deposit to the prospective tenant after the landlord is notified that the dwelling unit failed the inspection or the landlord has notified the tenant that the dwelling unit will no longer be held.

Important Information about credit reports for employment: It is prohibited in Washington state to procure a credit report for employment purposes where such report is not substantially job related or a requirement by law.

Washington's Fair Credit Reporting Act, RCW 19.182.020

Free Rental Application (Print & Handwrite In)

Good (and profitable) property management starts with vigorous tenant screening, which starts right here with collecting rental applications from all applicants. This comprehensive two-page rental application includes information on the applicant's income, employment, pets, references and other occupants, just to name a few. It also inquires about bankruptcies, judgments, evictions and other red flags from an applicant's past. Nor does it stop there - to properly screen tenants you'll want to contact references, employers and former landlords, and run credit and criminal background checks, which this rental application includes authorization to do.

The information that will be returned to you in this form will be extremely sensitive and private, so take care when storing it, and be sure to comply with all applicable privacy laws when collecting and reviewing this information.

How to send a Free Online Rental Application

1. Go to the Tenant Screening page and click, send a request.
2. Add the applicant's name(s) and email addresses.
3. Choose a Rental Application without screening (free) or with Tenant Screening.

Who: All potential tenants over 18 and all lease co-signers.

What: A comprehensive, multi-page rental application that asks a variety of background questions to help landlords and property managers make an informed leasing decision.

When: After prospective tenants show interest, have them complete this form before offering formal approval. To save time, you can e-mail the rental application to prospective renters to print and complete to bring with them to the property.

A Great Lease makes a Great Landlord
Watch the Great Lease Video

Video to Share with New Tenants
Watch the Move in Video

Note: This version is designed to be printed and completed by hand. We also offer a premium E-Signable Rental Application that can be emailed to applicants to be completed on their computer, e-signed and emailed back.